1. Only tuition-free students are eligible to participate in the partial funding competition.
2. As the goal of the competition is to support students’ academic mobility, partial funding is provided for participation in online events held in Russia (but outside of St. Petersburg) and abroad. 
3. Final-year students can apply to have their registration fee reimbursed on condition that the event they plan to participate in ends before June 30 of their graduation year. Graduates’ applications for partial funding of their participation in events taking place in July-August will be considered upon presentation of a written recommendation by the head of their education program and/or their scientific advisor indicating that the graduate in question will be recommended for admission to the next education level at ITMO University. 
4. If participating in a conference, it’s necessary that you present a virtual poster or deliver a report. 
5. When participating in an event abroad or an event in Russia the working language of which is English, you have to provide a certificate confirming your English language proficiency (no lower than the B2 level) if English isn’t your native language. If you don’t have a certificate, you can sign up for an English language test at ITMO University here. If the event is hosted in a language other than English, sign up for a test by writing at short-term@itmo.ru. NB! When signing up, please use your @niuitmo.ru email.
6. No more than five students can be granted financial support to participate in the same event, section or school. If two or more students are going to attend the same event with one report and poster presentation for all, only one of them can qualify for attaining ITMO University’s financial support.
7. Students can receive financial aid no more than twice per semester. 

You can choose an international or Russian event:

• in the ISU newsfeed;
• by finding a suitable event yourself;
• by consulting your lecturers.

Register for the chosen online event and receive an invitation for participation.

After receiving an invitation to participate in the chosen online event (i.e. before it starts), you should immediately send the following documents to short-term@itmo.ru via your @niuitmo.ru email:

1. A scanned copy of a filled-out application;
2. An official invitation* from the hosting party that indicates the following information:

• Student’s full name;
• Name of the university – ITMO University;
• Event dates;
• Purpose of participation;
• For conference speakers – confirmation of the report (virtual poster presentation) status and its title;

The invitation should include all the abovementioned info.

3. Event program;
4. Participation in international or domestic events held in English requires a certificate of English language proficiency (the B2 level and higher) if English isn’t your native language. If you don’t have a certificate, you can assess your level of English by taking a free test. In case an event is held in another foreign language, you can apply for a test by writing to short-term@itmo.ru. NB! When signing up, please use your @niuitmo.ru email.

A notification about the results of the partial funding competition will be sent to the @niuitmo.ru email address within five business days after you submit all the documents. If the decision is positive, it will take effect after you complete Step 6.

*(all documents must be translated into Russian. You can provide your own translation).

Participate in the online event and receive the certificate of participation. 

Within three working days after the completion of the online event, you should send the following documents from your @niuitmo.ru email to short-term@itmo.ru: 

• a certificate of your participation;
• a bank statement confirming your payment of participation fees;
• an invoice with the details of the organization to which the payment was made.

You may be required to provide additional documents. You will be informed about this via your @niuitmo.ru email.

Remember that ITMO University can only reimburse no more than 70% of your registration fee, and no more than 70,000 rubles. 

1. Only tuition-free students are eligible to participate in the partial funding competition.
2. As the goal of the competition is to support students’ academic mobility, partial funding is provided for participation in events held in Russia (but outside of St. Petersburg) and abroad.
3. Final-year students can apply for the competition on condition that the event they plan to participate in ends before June 30 of their graduation year. Graduates’ applications for partial funding of their participation in events taking place in July-August will be considered upon availability of a written recommendation by the head of their education program and/or their scientific advisor indicating that the graduate in question will be recommended for admission to the next education level at ITMO University. 
4. If participating in a conference, it’s necessary that you present a report or give a poster presentation. 
5. If participating in an exhibition, it’s necessary that you display an exhibit or deliver a report (a poster presentation). 
6. When participating in an event abroad or an event in Russia the working language of which is English, you have to provide a certificate confirming your English language proficiency (no lower than the B2 level) if English isn’t your native language. If you don’t have a certificate, you can sign up for an English language test at ITMO University here. If the event is hosted in a language other than English, sign up for a test by writing at short-term@itmo.ru. NB! When signing up, please use your @niuitmo.ru email.
7. The dates of your trip must be within the period of one day before and one day after the event.
8. Students can receive financial aid no more than twice per semester.
9. No more than five* students can be granted financial support to participate in the same event, section or course

*If two or more students are going to attend the same event with one report and poster presentation for all, only one of them can qualify for attaining ITMO University’s financial support.

You can choose an international or Russian event:

• in the ISU newsfeed;
• by finding a suitable event yourself;
• by consulting your lecturers.

The application should be submitted via ISU (ISU: Личный кабинет – Электронные заявки – Учеба – Заявка на конкурс частичной финансовой поддержки поездок обучающихся в рамках учебной деятельности).

The list of documents necessary for participation in ITMO University’s partial funding competition includes: 

1. An invitation from the hosting party, which must include its official letterhead and indicate the following:

• your name and surname;
• ITMO University’s name;
• the event’s dates;
• the purpose of your participation;
• if you are participating in a conference, a status confirmation of your report (poster presentation) and its topic; if you are participating in an exhibition, a confirmation of the presentation of your exhibit (report/poster presentation). 

The invitation should include all the abovementioned info.

If a registration fee needs to be paid when registering for the conference, your application may be considered without the invitation. In this case, please send your invitation after the official announcement of the competition's results at least two weeks before the start of the trip. 

2. When participating in an event abroad or an event in Russia the working language of which is English, you have to provide a certificate confirming your English language proficiency (no lower than the B2 level) if English isn’t your native language. If you don’t have a certificate, you can sign up for an English language test at ITMO University here. If the event is hosted in a language other than English, sign up for a test by writing at short-term@itmo.ru. NB! When signing up, please use your @niuitmo.ru email.

If you’re planning to pay for tickets or other services using a card registered on another person, make sure to mention it in your letter when applying for the competition.

For your application to be considered, the competition’s coordinators may ask you to submit additional documents or correct the already submitted ones. You will be informed about this via @niuitmo.ru email.

The head of your educational program must review and confirm your application via ISU (ISU: Административная деятельность – Документооборот – Поступившие на согласование). If you don’t know who the head of your program is, you can find them in ISU by clicking on the name of your program on your personal page.

You can check the status of your application on ISU. The results of the competition will be available within 5 working days of your application being confirmed by the head of your educational program.

BEFORE YOUR TRIP

1. Request your travel documents via ISU (ISU: Личный кабинет – Электронные заявки – Оформление документов на поездку).

After you apply, you will be notified via email about when you can visit the Student Services Office to sign the documents.

2. If you’re participating with a report, an exhibit, a poster presentation, or a paper at an international event, you must obtain an open publication approval, as well as an identification examination report via ISU (ISU: Личный кабинет - Образование и наука - Экспертиза материалов).

NOTE! The documents must be ready at least a week before the trip.

AFTER YOUR TRIP

Within three days after you return to St. Petersburg, you must submit the documents confirming your trip and associated expenses to the Student Services Office. 

After that, you will be notified via email about when you can visit the Student Services Office to sign an expenses report.