Educational Events and Internships

ITMO University supports its students’ desire to participate in short-term international events up to 1 month in length (scientific conferences, seminars, schools, competitions, championships) and research internships up to 1 semester in length (in a relevant area of study) and invites them to participate in a competition for partial funding of such endeavors.

ITMO University can reimburse no more than 70% of your expenses.

How to apply for the partial funding competition

REQUIRED PAPERWORK*

• An application form, including a cost estimate. 
• An invitation that must contain:

- the student’s full name;

- ITMO University’s title in English;

- the dates of the event;

- purpose of participation;

- if participating in a conference: a confirmation of the report’s status and its title;

• The conference program;
• An English language proficiency certificate with a level B2 or higher (IELTS or TOEFL, if available). If the applicant does not possess a certificate, they can sign up for free testing here. The test is carried out by ITMO University’s Foreign Language Training Center at Lomonosova St. 9, room 2139. If the event is held in another foreign language, applicants must sign up for testing by writing to oovsyannikova@itmo.ru.

The completed set of paperwork must be sent by email to oovsyannikova@itmo.ru. An original copy of the application with all the required signatures must be brought to the Academic Mobility Support Office at Lomonosova St. 9, room 2139c, tel. 572-21-54.

The Competition committee may require additional materials when assessing applications; students will be notified of such cases by email, sent to address provided in the application.

The committee makes a final decision within 5 business days after having received the final version of the application and an original copy of the request form signed by all required parties. The request form must be delivered to the Academic Mobility Support Office at Lomonosova St. 9, room 2139c, tel. 572-21-54. If the original copy of the request form is not supplied, the committee does not consider the application.

Notifications regarding the committee’s decisions are sent to the email address provided in the student’s application.

IF THE COMMITTEE HAS APPROVED THE APPLICATION, FOLLOW THESE STEPS:

PRIOR TO TRAVELING:

If you plan to participate in an international event with a report, a display item, a poster stand, or a publication, please request the following:

1. An expert assessment from the Office of Intellectual Property and Scientific Information (Kronverksky Av. 49, room 472, tel. 232-41-56, Lyudmila Kazar).
2. An identification examination report from the Office of External Economic Relations and Exports Control (Kronverksky Av. 49, room 283, tel. 232-30-18, Sergey Lukin). The form can be found at oven.faculty.ifmo.ru (in Russian).

These documents, along with the text of your report, are submitted to the Office of External Economic Relations and Exports Control.

The Academic Mobility Support Office compiles a student’s travel documentation and forwards it to the email address provided in the application. Printed copies of the documents can be picked up at the Academic Mobility Support Office (Lomonosova St. 9, room 2139c, tel. 572-21-54).

The student must provide their own signature, the signature of the head of their department, and, if they are also employed at the university, the head of their employing department. Then the documents are submitted to the Academic Mobility Support Office.

The Academic Mobility Support Office finalizes the travel paperwork, the final step being a Rector’s Order approving the student’s trip. A notice regarding the Rector’s Order is sent to the email address provided in the application.

FOLLOWING THEIR TRIP, the student must provide a set of documents to the accounting office within three business days. A complete list of the required documents can be downloaded here (in Russian).

* Please note that all the submitted documents should be in Russain.