Internships for students

International Mobility

Educational Events and Internships for Students

ITMO University supports its students’ desire to participate in online and offline short-term educational events (up to one month in length) and research internships in a relevant field of study (up to one semester in length) held in Russia (but outside of St. Petersburg) and abroad, and invites them to participate in a competition for partial funding of such endeavors.

We accept applications for partial funding of participation in online and offline conferences, seminars, schools, intensive training weeks, competitions, tournaments, research internships and other events held by Russian and international universities, both ITMO’s partner universities and other research and education centers. 

ITMO University can reimburse no more than 70%, and no more than 70,000 rubles, of your expenses.

The competition is open throughout the year. It’s important to submit your application no later than one month before your planned departure (if you are to particpate in an offline event), or no later than one week before the start of an online event.

Read the stories of students who obtained ITMO University’s financial support and went on their short-term trips! 

GUIDE FOR PARTICIPATING IN PARTIAL FUNDING COMPETITION FOR ONLINE EVENTS

STUDY THE REQUIREMENTS FOR PARTICIPATING IN THE COMPETITION

  1. Only tuition-free students are eligible to participate in the partial funding competition.
  2. As the goal of the competition is to support students’ academic mobility, partial funding is provided for participation in online events held in Russia (but outside of St. Petersburg) and abroad. 
  3. Final-year students can apply to have their registration fee reimbursed on condition that the event they plan to participate in ends before June 30 of their graduation year. Graduates’ applications for partial funding of their participation in events taking place in July-August will be considered upon presentation of a written recommendation by the head of their education program and/or their scientific advisor indicating that the graduate in question will be recommended for admission to the next education level at ITMO University. 
  4. If participating in a conference, it’s necessary that you present a virtual poster or deliver a report. 
  5. When participating in an event abroad or an event in Russia the working language of which is English, you have to provide a certificate confirming your English language proficiency (no lower than the B2 level) if English isn’t your native language. If you don’t have a certificate, you can sign up for an English language test at ITMO University here. If the event is hosted in a language other than English, sign up for a test by writing at short-term@itmo.ru.
  6. No more than five students can be granted financial support to participate in the same event, section or school. If two or more students are going to attend the same event with one report and poster presentation for all, only one of them can qualify for attaining ITMO University’s financial support.
  7. ITMO University’s financial support for participating in short-term educational events and/or internships can be provided to one student no more than twice per one semester.

CHOOSE AN ONLINE EVENT WITHIN YOUR SPECIALIZATION

You can choose an international or Russian event from the educational calendar:

  • in the education calendar in ISU (ISU – Applications Center – Calendars – Education Calendar);
  • by finding a suitable event yourself;
  • by consulting your lecturers.

REGISTER FOR THE ONLINE EVENT

Register for the chosen online event and receive an invitation for participation.

FILL OUT THE DOCUMENTS FOR OBTAINING PARTIAL FUNDING

After receiving an invitation to participate in the chosen online event (i.e. before it starts), you should immediately send the following documents to short-term@itmo.ru:

  1. A scanned copy of a filled-out application;
  2. An official invitation from the receiving party that includes:
  • Student’s full name;
  • Name of the university – ITMO University;
  • Event dates;
  • Purpose of participation;
  • For conference speakers – confirmation of the report (virtual poster presentation) status and its title;
  1. Event program;
  2. Participation in international or domestic events held in English requires a certificate of English language proficiency (the B2 level and higher) if English isn’t your native language. If you don’t have a certificate, you can assess your level of English by taking a free test. In case an event is held in another foreign language, you can apply for a test by writing to short-term@itmo.ru.

A notification about the results of the partial funding competition will be sent to the email address stated in your application within five business days. If the decision is positive, it will take effect after you complete Step 6.

PARTICIPATE IN THE ONLINE EVENT

Participate in the online event and receive the certificate of participation. 

INFORM US ABOUT SUCCESSFUL COMPLETION OF THE ONLINE EVENT

Within three working days after the completion of the online event, you should send the following documents to short-term@itmo.ru

  • a certificate of your participation;
  • a bank statement confirming your payment of participation fees;
  • an invoice with the details of the organization to which the payment was made.

You may be required to provide additional documents. You will be informed about this via an email sent to the address stated in your application.

WAIT FOR PARTIAL REIMBURSEMENT OF YOUR EXPENSES TO YOUR BANK CARD

Remember that ITMO University can only reimburse no more than 70% of your registration fee, and no more than 70,000 rubles. 

GUIDE FOR PARTICIPATING IN PARTIAL FUNDING COMPETITION FOR OFFLINE EVENTS

STUDY THE REQUIREMENTS FOR PARTICIPATING IN THE COMPETITION

  1. Only tuition-free students are eligible to participate in the partial funding competition.
  2. As the goal of the competition is to support students’ academic mobility, partial funding is provided for participation in events held in Russia (but outside of St. Petersburg) and abroad.
  3. Final-year students can apply for the competition on condition that the event they plan to participate in ends before June 30 of their graduation year. Graduates’ applications for partial funding of their participation in events taking place in July-August will be considered upon availability of a written recommendation by the head of their education program and/or their scientific advisor indicating that the graduate in question will be recommended for admission to the next education level at ITMO University. 
  4. If participating in a conference, it’s necessary that you present a report or give a poster presentation. 
  5. If participating in an exhibition, it’s necessary that you display an exhibit and present a report or give a poster presentation. 
  6. When participating in an event abroad or an event in Russia the working language of which is English, you have to provide a certificate confirming your English language proficiency (no lower than the B2 level) if English isn’t your native language. If you don’t have a certificate, you can sign up for an English language test at ITMO University here. If the event is hosted in a language other than English, sign up for a test by writing at short-term@itmo.ru.
  7. The dates of your trip must be within the period of one day before and one day after the event.
  8. ITMO University’s financial support for participating in short-term educational events and/or internships can be offered no more than twice per one semester. 
  9. No more than five* students can be granted financial support to participate in the same event, section or course

*If two or more students are going to attend the same event with one report and poster presentation for all, only one of them can qualify for attaining ITMO University’s financial support.

Choose an event within your specialization abroad or in Russia

You can choose an international or Russian event from the educational calendar:

  • in the education calendar in ISU (ISU – Applications Center – Calendars – Education Calendar);
  • by finding a suitable event yourself;
  • by consulting your lecturers.

Receive an invitation

If a registration fee needs to be paid when registering for the conference, the application can be considered without the invitation. In this case, please send your invitation to short-term@itmo.ru after the official announcement of results of the competition at least two weeks before the start of the trip.

Fill out the documents for participating in the partial funding competition and send them to SHORT-TERM@ITMO.RU

The list of the documents necessary for participation in ITMO University’s partial support competition includes: 

1. A scanned copy of the signed application

2. Invitation from the hosting party, which must include its official letterhead and indicate the following:

  • your name and surname;
  • ITMO University’s name;
  • the event’s dates;
  • the purpose of your participation;
  • if participating in a conference, a status confirmation of your report (poster presentation) and its topic; if participating in an exhibition, a confirmation of the presentation of your exhibition sample (report/poster presentation). 

If a registration fee needs to be paid when registering for the conference, the application can be considered without the invitation. In this case, please send your invitation after the official announcement of the competition's results at least two weeks before the start of the trip. 

3. The program of the event (if participating in a research internship, the indication of the internship’s goals and plan in the invitation will be enough). 

4. When participating in an event abroad or an event in Russia the working language of which is English, you have to provide a certificate confirming your English language proficiency (no lower than the B2 level) if English isn’t your native language. If you don’t have a certificate, you can sign up for an English language test at ITMO University here. If the event is hosted in a language other than English, sign up for a test by writing at short-term@itmo.ru.

For your application to be considered, the competition’s coordinators may ask you to submit additional documents or correct the already submitted ones. You will be informed about this via a letter sent to the email you indicated in your application.

Bring your signed application to ITMO’s Academic Mobility Support Office

ITMO University’s  Academic Mobility Support Office is situated at the following address: Lomonosova St. 9, room 2139c (in the yellow-colored building next to the university campus) phone 572-21-54.

Important! The Competition Committee will not consider your application if you don’t submit it to the Academic Mobility Support Office will all the necessary signatures.

Wait for the competition results

You will be sent a notification to the email you indicated in your application within five working days.

If the decision is positive

BEFORE YOUR TRIP

1. If you’re participating with a report, exhibit, poster presentation or an article in an event abroad, obtain the following documents:

  • expert evaluation at the Office for Intellectual Property and Scientific and Technical Information (Kronverksky Pr. 49, room 472, phone 232-41-56, Lyudmila N. Kazar)
  • identification examination report (template) at the Exports Control Office (Kronverksky Pr. 49, room 283, phone 232-30-18, Sergey B. Lukin)

Important! The documents need to be ready at least a week before the trip.

2. Bring the evaluation, the identification examination report, and the text of your report to the Exports Control Office.

3. Once you’re notified of their completion at the email you indicated in your application, print all the documents for your trip from the Administrative Services section in ISU.

  • The documents are drawn up by the Academic Mobility Support Office (Lomonosova St. 9, room 2139с, phone 572-21-54)

4. Sign the documents yourself and get the signatures of your faculty’s dean and the head of your work unit at ITMO (if applicable). If you’re going abroad, you’ll also need to get the signature of Sergey Lukin, head of the Exports Control Office (Kronverksky Pr. 49, room 283, phone 232-30-18)

5. Bring the signed documents to the Academic Mobility Support Office 

6. Print your individual learning plan (schedule), which will be sent to the email you indicated in your application, sign it and bring it to the Office for Educational and Methodological Support of the Educational Process at the following address: Kronverksky Pr. 49, room 327 (phone 458-91-99, oumoup@itmo.ru)

AFTER YOUR TRIP

Submit the following documents to the Accounts Department. Please note that the Accounts Department may ask you to submit additional documents.

Still got questions?

Educational Events and Internships for Students

Lomonosova St. 9, office 2139c, St. Petersburg, Russia, 191002
Academic Mobility Support Office
short-term@itmo.ru