ITMO University invites its PhD students to participate in competition to obtain partial funding for their participation in a research internship up to one month in length at a university or a research center abroad, as well as their participation in offline international conferences (i.e. those held outside of Russia) in order to deliver a report. Only tuition-free PhD students are eligible to participate in the partial funding competition.
ITMO University can remunerate no more than 70% of all expenses and only up to 50,000 rubles.
The competition is open throughout the year. It’s important that you submit your application no later than 14 business days before the planned event.
Dear participants of the university’s competition for partial funding of short-term academic mobility programs!
Due to recent updates to the project financing system, applications for the partial funding competition are now subject to the availability of budgetary funds in the current quartal.
Submitting an application for the competition, even in full compliance with its requirements, does not guarantee funding from ITMO University. Further updates regarding the competition will be published on int.itmo.ru.
Please take this information into account when planning your trip. We also inform you that the application review process has currently been extended. You can track the status of your application on ISU.
The competition for ITMO University’s partial funding is open to tuition-free PhD students wanting to attend an international scientific conference to present a report or participate in a research internship up to one month in length at a university or research center abroad if they meet the following requirements:
Please bear in mind that no more than 5 ITMO PhD students can get financial support to attend the same event.
Choose an international scientific conference or an internship placement abroad.
Remember that the inclusion of the conference’s collection of works in Web of Science or Scopus is a mandatory requirement for obtaining partial funding for your trip!
If a registration fee needs to be paid when registering for the conference, the application can be considered without the invitation. In this case, please send your invitation to short-term@itmo.ru after the official announcement of results of the competition at least two weeks before the start of the trip.
The application should be submitted via ISU (ISU: Личный кабинет – Электронные заявки – Учеба – Заявка на конкурс частичной финансовой поддержки поездок обучающихся в рамках учебной деятельности).
The list of the documents necessary for participation in ITMO University’s partial support competition includes:
1. Invitation from the hosting party, which must indicate the following:
If a registration fee needs to be paid when registering for the conference, the application can be considered without the invitation. In this case, please send your invitation after the official announcement of the competition's results at least 5 business days before the start of the trip.
2. The program of the conference (if participating in a research internship, the indication of the internship’s goals and plan in the invitation will be enough).
3. A written obligation to publish an article within one year of the event’s ending date in a journal indexed in Web of Science or Scopus with an SJR of at least 0.45. PhD students who have publications indexed in Web of Science or Scopus (with an SJR of at least 0.45) may not submit a written obligation.
4. A certificate in English language proficiency with the level B2 and higher, if English isn’t your native language. If you don’t have a certificate, you can sign up for a free test at ITMO University.
5. If you’ve already received ITMO University funding to participate in conferences and other events, you need to provide a written report on the results achieved following this event (publication type, masthead, indexing in databases and the journal’s impact factor, scans of the publications).
For your application to be considered, the competition’s coordinators may ask you to submit additional documents or correct the already submitted ones. You will be notified about this via an email sent to the address you indicated in your application.
Your supervisor must confirm your trip in ISU (ISU: Административная деятельность – Документооборот – Поступившие на согласование).
Please note that your application for the partial funding competition may only be considered when the complete set of documents is submitted, even if your application has been approved by your research supervisor.
Before you deliver your presentation at the conference, don’t forget to obtain a certificate on the possibility of open publication of your research and an identification examination report via ISU (ISU: Личный кабинет – Образование и наука – Экспертиза материалов).
You will be sent a notification to the email you indicated in your application within 7 business days.
1. Obtain the following documents for your report, exhibit, or publication:
Important! The documents need to be ready at least a week before the trip.
2. Bring the evaluation, the identification examination report, and the text of your report to the Exports Control Office.
3. Once you’re notified of their completion at the email you indicated in your application, print all the documents for your trip from the Administrative Services section in ISU.
4. Sign the documents yourself and get the signatures of your faculty’s dean and the head of your work unit at ITMO (if applicable).
5. Bring the signed documents to the Academic Mobility Support Office.
Submit the following documents to the Accounts Department within 3 business days after your return. Please note that the Accounts Department may ask you to submit additional documents.
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