International Mobility

Educational Events and Internships for PhD Students

ITMO University invites its PhD students to participate in competition to obtain partial funding for their participation in a research internship up to one month in length at a university or a research center abroad, as well as their participation in online and offline international conferences (i.e. those held outside of Russia) in order to deliver a report. Only tuition-free PhD students are eligible to participate in the partial funding competition.

ITMO University can remunerate no more than 70% of all expenses and only up to 50,000 rubles.

The competition is open throughout the year. It’s important that you submit your application no later than one month before the planned offline event, and no later than one week before the start of an online conference. 

In the framework of its active participation in ERASMUS+ projects supported by the European Union, twice a year ITMO University also holds an open competition to identify the best candidates for ERASMUS+ academic mobility grants. More information can be found here.

GUIDE FOR PARTICIPATING IN PARTIAL FUNDING COMPETITION FOR ONLINE CONFERENCES

STUDY THE REQUIREMENTS FOR PARTICIPATING IN THE COMPETITION

The competition for ITMO University’s partial funding is open to tuition-free PhD students who meet the following requirements

  1. inclusion of the conference’s collection of works in Web of Science or Scopus;
  2. confirmation of approval for presenting your report at the online conference (we emphasize that this implies delivering a presentation on your report and not just showcasing a virtual poster);
  3. having a publication dated within the year preceding the event in a journal indexed in the Web of Science or Scopus with an SJR of at least 50% of the requirements set for international research units (in 2019-2020, 50% SJR = 0.45), or having a written obligation to publish an article within one year of the event’s ending date in a journal indexed in Web of Science or Scopus with an SJR of at least 50% of the requirements set for international research units (in 2020, 50% SJR = 0.45);
  4. if English isn’t your native language, you have to confirm your English language proficiency with a certificate (no lower than B2). If you don’t have a certificate, you can sign up for a free test at ITMO University. 

Please bear in mind that no more than five ITMO PhD students can get financial support to attend the same online conference.

 

CHOOSE AN INTERNATIONAL (HELD BY AN ORGANIZATION OUTSIDE OF RUSSIA) ONLINE CONFERENCE

Choose an international (held by an organization outside of Russia) online conference in the field of your specialization.

Remember that the inclusion of the conference’s collection of works in Web of Science or Scopus is a mandatory requirement for obtaining partial funding for your participation!
 

REGISTER FOR THE ONLINE CONFERENCE

Register for the online conference you’ve chosen and receive an invitation to participate.

FILL OUT THE DOCUMENTS FOR PARTICIPATING IN THE PARTIAL FUNDING COMPETITION

As soon as you receive the invitation to participate in the online conference (i.e. before it begins), send a filled-out application, the conference’s program, and a certificate of your English language proficiency to short-term@itmo.ru. The notification of the results of the partial funding competition will be sent to the email address you indicated in your application within five working days. If the decision is positive, it will take effect after you complete Step 6.

Before you deliver your presentation at the online conference, also don’t forget to contact Lyudmila Kazar (kazar@itmo.ru) to obtain expert evaluation, and Sergey Lukin (sblukin@itmo.ru) to obtain identification examination report for your presentation. 

 

PARTICIPATE IN THE ONLINE CONFERENCE

Participate in the online conference and receive a certificate of participation.

INFORM US ABOUT SUCCESSFUL COMPLETION OF THE ONLINE CONFERENCE AND YOUR PRESENTATION

Send your certificate of participation and a bank statement indicating the payment of the registration fee to short-term@itmo.ru.

WAIT FOR PARTIAL REIMBURSEMENT OF YOUR EXPENSES TO YOUR BANK CARD

Remember that ITMO University can only reimburse no more than 70% of your registration fee, and no more than 50,000 rubles. 

GUIDE FOR PARTICIPATING IN PARTIAL FUNDING COMPETITION FOR OFFLINE EVENTS

STUDY THE REQUIREMENTS FOR PARTICIPATING IN THE COMPETITION

The competition for ITMO University’s partial funding is open to tuition-free PhD students wanting to attend an international scientific conference to present a report or participate in a research internship up to one month in length at a university or research center abroad if they meet the following requirements:

  1. inclusion of the conference’s collection of works in Web of Science or Scopus;
  2. confirmation of approval for presenting your report at a conference (we emphasize that this implies delivering a presentation on your report and not just showcasing a poster) or an invitation to a research internship on the topic of your thesis;
  3. having a publication dated within the year preceding the event in a journal indexed in the Web of Science or Scopus with an SJR of at least 50% of the requirements set for international research units (in 2019-2020, 50% SJR = 0.45), or having a written obligation to publish an article within one year of the event’s ending date in a journal indexed in Web of Science or Scopus with an SJR of at least 50% of the requirements set for international research units (in 2020, 50% SJR = 0.45);
  4. if English isn’t your native language, you have to confirm your English language proficiency with a certificate (no lower than B2). If you don’t have a certificate, you can sign up for a free test at ITMO University. 

Please bear in mind that no more than five ITMO PhD students can get financial support to attend the same event.

Choose a conference or an internship

Choose an international scientific conference or an internship placement abroad.

Remember that the inclusion of the conference’s collection of works in Web of Science or Scopus is a mandatory requirement for obtaining partial funding for your trip!

Receive an invitation

If a registration fee needs to be paid when registering for the conference, the application can be considered without the invitation. In this case, please send your invitation to short-term@itmo.ru after the official announcement of results of the competition at least two weeks before the start of the trip.

Fill out the documents for participating in the partial funding competition

The list of the documents necessary for participation in ITMO University’s partial support competition includes: 

1. Application, including a costs estimate, which you need to sign (just your own signature is needed) and email a scan-copy (if you don’t have a scanner, a photo will suffice) to short-term@itmo.ru.

2.  Invitation from the hosting party, which must indicate the following:

  • your name and surname;
  • ITMO University’s name;
  • the event’s dates;
  • the purpose of your participation;
  • if participating in a conference, a status confirmation of your report and its topic.

If a registration fee needs to be paid when registering for the conference, the application can be considered without the invitation. In this case, please send your invitation to short-term@itmo.ru after the official announcement of results of the competition at least two weeks before the start of the trip. 

3. The program of the conference (if participating in a research internship, the indication of the internship’s goals and plan in the invitation will be enough).

4. A written obligation to publish an article within one year of the event’s ending date in a journal indexed in Web of Science or Scopus with an SJR of at least 50% of the requirements set for international research units (in 2020, 50% SJR = 0.45). If you already have such a publication, dated within the year preceding the event, include its link and a link to the confirmation of the journal’s SJR.

5. A certificate in English language proficiency with the level B2 and higher, if English isn’t your native language. If you don’t have a certificate, you can sign up for a free test at ITMO University. 

6. If you’ve already received ITMO University funding to participate in conferences and other events, you need to provide a written report on the results achieved following this event (publication type, output data, indexing in databases and the journal’s impact factor, enclosed scans of the publications).

Submit the documents to SHORT-TERM@ITMO.RU

For your application to be considered, the competition’s coordinators may ask you to submit additional documents or correct the already submitted ones. You will be informed about this via a letter sent to the email you indicated in your application.

Bring your signed application to ITMO’s Academic Mobility Support Office

ITMO University’s  Academic Mobility Support Office is situated at the following address: Lomonosova St. 9, room 2139c (in the yellow-colored building next to the university campus) phone 572-21-54.

Important! The Competition Committee will not consider your application if you don’t submit it to the Academic Mobility Support Office will all the necessary signatures.

Wait for the competition results

You will be sent a notification to the email you indicated in your application within five working days.

If the decision is positive

BEFORE YOUR TRIP

1. Obtain the following documents for your report, exhibit, or publication:

  • expert evaluation at the Office for Intellectual Property and Scientific and Technical Information (Kronverksky Pr. 49, room 472, phone 232-41-56, Lyudmila N. Kazar)
  • identification examination report (template) at the Office for International Economic Relations and Export Control (Kronverksky Pr. 49, room 283, phone 232-30-18, Sergey B. Lukin)

Important! The documents need to be ready at least a week before the trip.

2. Bring the evaluation, the identification examination report, and the text of your report to the Office for International Economic Relations and Export Control.

3. Once you’re notified of their completion at the email you indicated in your application, print all the documents for your trip from the Administrative Services section in ISU.

  • The documents are drawn up by the Academic Mobility Support Office (Lomonosova St. 9, room 2139с, phone 572-21-54)

4. Sign the documents yourself and get the signatures of your faculty’s dean and the head of your work unit at ITMO (if applicable). 

5. Bring the signed documents to the Academic Mobility Support Office 

AFTER YOUR TRIP

Submit the following documents to the Accounts Department within three working days after your return. Please note that the Accounts Department may ask you to submit additional documents.

Still got questions?

Educational Events and Internships for Students

Lomonosova St. 9, office 2139c, St. Petersburg, Russia, 191002
Academic Mobility Support Office
short-term@itmo.ru