International Mobility

International Academic Exchange for ITMO Students

ITMO University holds its internal contest for international academic exchange applicants twice a year: in September (for the following spring semester) and in February (for the following fall semester).

ELIGIBILITY CRITERIA

At least one year of completed undergraduate studies (first-year students are NOT eligible to apply). Students who did not fully complete any of their educational courses (i.e. missed any final course assignments or failed final exams and didn't retake them) are not allowed to participate in the competition.

SELECTION CRITERIA

When selecting the academic exchange participants, contest coordinators look for students who:

  • Display a commitment and passion for international education;
  • Have an outstanding academic record;
  • Are proactive and motivated;
  • Exhibit excellent teamwork and leadership skills.

Step-by-step Guide for Contest Applicants

GET THE PRELIMINARY APPROVAL OF THE HEAD OF YOUR EDUCATIONAL PROGRAM

Before you can start your journey, talk to the head of your program and make sure that going abroad for an exchange semester will not interfere with your studies.

CHOOSE YOUR HOST UNIVERSITY AND THE COURSES YOU’RE GOING TO STUDY

You can indicate up to 3 universities in the application form. The list of ITMO partner universities is available here. Please bear in mind that the courses you choose to study as part of your academic exchange should be relevant to your major at ITMO University.

SUBMIT YOUR APPLICATION

Follow the Events tab on ITMO University's intranet system (ISU) and the official ITMO Outgoing Exchange VK page for the latest information on when the call for applications starts, what is the deadline, and other contest-related announcements. Applications submitted after the deadline will not be accepted.

You can apply via your personal ISU page. Please submit the following documents as part of your application:

  1. Motivation letter
  2. CV
  3. Proof of the Foreign Language Proficiency (please note that if the host university’s language of instruction is not English (e.g. French, German, Spanish etc.), you'll need to present a proof of your proficiency in that language). Minimum B2 is required. You can prove your English language proficiency by taking an English language test at ITMO University’s Foreign Language Training Center. Valid TOEFL/IELTS/FCE test results are also accepted. Some universities accept only TOEFL/ IELTS/ FCE certificates (please refer to their requirements).

TAKE PART IN AN INTERVIEW

Shortlisted candidates are invited for an interview, after which they’ll get an email informing them of their contest status.

GET THE NOMINATION FOR ACADEMIC EXCHANGE AND APPLY TO THE HOST UNIVERSITY

Based on the contest results, an International Educational Programs Office coordinator nominates selected candidates to the host universities of their choice by sending the necessary student data to the said university. 

Nominated students will then receive an email from the host university study coordinator with detailed application instructions. In most cases, applications are submitted online. However, some universities might need hard copies of your documents. Please check deadlines very carefully and make sure you have enough time to post it.

Once an application is submitted by a nominated student and evaluated by the host university, the student will receive an official letter of acceptance (or equivalent), which will be important when applying for a student visa later on.

SELECT STUDY COURSES AT THE HOST UNIVERSITY

When selecting courses at the host university, please make sure that they are available for academic exchange students. It is recommended that you consult the head of your ITMO University educational program when selecting the study courses. Bear in mind that you’ll need to gain 25-30 ECTS (study credits) per semester. A minimum of 9 ECTS (for BSc) and 12 ECTS (for MSc) must correspond to the core subjects studied at ITMO as part of your major.

COMPLETE THE APPLICATION FORM AND THE EXPLANATORY NOTE FOR YOUR INDIVIDUAL LEARNING PLAN TO STUDY ABROAD FOR YOUR SEMESTER EXCHANGE

  1. Please forward your acceptance letter to outgoing@itmo.ru.
  2. Before you go on your exchange, fill in the application form, sign it yourself and get approval (signatures) from your program director and dean. Please bring your signed application form to the International Educational Programs Office (Lomonosova St. 9, 2139k).
  3. To complete the explanatory note, you must contact the Department of Educational and Methodological Support for Educational Processes (Kronverskiy Pr. 49, room 327, +7 (812) 458-91-99).

IMPORTANT: Dates indicated in the application form and explanatory note should be same (see examples of the application form and explanatory note). Do not forget to take into account the period of the examination session at the host university, as well as time for traveling and moving in/out.

IMPORTANT: The name of a foreign university in these documents must match the official name of the university indicated in your acceptance letter (in English).

IMPORTANT: When you leave and cross the border, do not forget to send a scan or a photo of the border-crossing stamp in your passport to outgoing@itmo.ru.

LEARN ABOUT THE OPPORTUNITIES FOR FUNDING YOUR EXCHANGE

Looking for opportunities to fund your exchange? Please contact the International Educational Programs Office (outgoing@itmo.ru) to learn about the available funding options.

If you have any questions or need help, please contact the International Educational Programs Office by phone +7 (812) 457-17-90 (extension 1442) or email outgoing@itmo.ru.

RETURNING TO ITMO UNIVERSITY AFTER A SEMESTER EXCHANGE

  1. When you return from your exchange semester, you need to complete and sign a return application form. Bring the signed form to the International Educational Programs Office (Lomonosova St. 9, room 2139k). Send a scan or a photo of the border-crossing stamp to outgoing@itmo.ru or bring your passport with you and we will scan it for you.
  2. When a coordinator of the host university sends you your Transcript of Records, please forward it to outgoing@itmo.ru for translation. You will need it for the recognition of your grades from the host university at ITMO University.

Still got questions?

International Academic Exchange for ITMO Students

Lomonosova St. 9, office 2139k, St. Petersburg, Russia, 191002
International Educational Programs Office
TATEVIK GYNOSYAN (Manager)
outgoing@itmo.ru +7 (812) 457-17-90 (extension 1442)