International Mobility

International Academic Exchange for ITMO Students

ITMO University holds its internal competition for international academic exchange applicants twice a year: in September (for exchanges in the following spring semester) and in February (for exchanges in the following fall semester).

Students who have completed at least one year of Bachelor’s studies are eligible to participate. 

SELECTION CRITERIA

The selection of academic exchange participants is carried out on the basis of the following criteria:

  • Academic performance
  • English language level (minimum B2)
  • Motivation to study abroad
  • Proactive attitude
  • Willingness to return to ITMO University and share the experience obtained (general and academic)

Step-by-step Guide for Contest Applicants

GET THE PRELIMINARY APPROVAL OF THE HEAD OF YOUR EDUCATIONAL PROGRAM

Before you can start your academic exchange journey:

  • talk to the head of your program and make sure that the trip won’t interfere with your studies
  • inform yourself of the potential costs involved with your trip, such as visa, insurance, accommodation and transport
  • if you’re in the final year of your studies (Bachelor’s, Specialist or Master’s), we strongly encourage you to discuss thesis defense dates with the head of your educational program. We recommend that you return to ITMO University no later than May 15.

CHOOSE YOUR HOST UNIVERSITY

You can choose from one to three universities that offer disciplines as part of your educational program. 

Here is a list of ITMO's partner universities.

SUBMIT YOUR APPLICATION

Follow the Events tab on ITMO University's intranet system (ISU) and the official ITMO Outgoing Exchange VK page for the latest information on when the call for applications starts, what is the deadline, and other contest-related announcements. Applications submitted after the deadline will not be accepted.

You can apply via your personal ISU page. Please submit the following documents as part of your application:

  1. CV
  2. Motivation letter
  3. Video-CV in English. Introduce yourself and share your scientific achievements. Tell us about your university of choice, what motivates you to study abroad, and how this experience will help you in your future career and life.
  4. Proof of your English* language proficiency (minimum level is B2). Bring a valid TOEFL/IELTS/FCE certificate or prove your English language proficiency by taking an English language test at ITMO University’s Foreign Language Training Center

*IMPORTANT: If studies at your host university of choice are conducted in a language other than English (such as German, French, Italian etc), you will need to present a proof of your proficiency in that language.

TAKE PART IN AN INTERVIEW

Following the end of the competition’s first round, candidates are invited for an interview, based on the results of which they will get a notification from a specialist of the International Educational Programs Office regarding their chances to be nominated for an exchange at their university of choice. The nomination does not proceed without a student’s confirmation of their readiness to go on an academic exchange at their host university of choice and the head of their educational program’s official approval of the list of subjects to be studied by the student during their exchange.

GET THE NOMINATION FOR ACADEMIC EXCHANGE AND APPLY TO THE HOST UNIVERSITY

A specialist of the International Educational Programs Office nominates a successful candidate (i.e. sends their data to their host university of choice). Nominated students will then receive an email from their host university’s study coordinator with detailed instructions on how to apply for an exchange there. 

IMPORTANT: If the application template is in open access on the host university’s website, don’t rush to complete it as you have to coordinate your actions with the staff of the International Educational Programs Office.

In most cases, applications are submitted online. However, some universities might ask for your original documents to be sent to them by post. Make sure to follow all application deadlines and relevant information on your host university’s website. 

After receiving all your documents, your host university will send you an invitation letter indicating the exact dates of your exchange period (Acceptance Letter/Letter of Admission/Invitation Letter).

CHOOSE THE SUBJECTS YOU’LL STUDY AT YOUR HOST UNIVERSITY

When selecting courses at the host university, please make sure that they are available for academic exchange students. It is recommended that you consult the head of your ITMO University educational program when selecting the study courses. Bear in mind that you’ll need to gain 25-30 ECTS (study credits) per semester. A minimum of 9 ECTS (for BSc) and 12 ECTS (for MSc) must correspond to the core subjects studied at ITMO as part of your major

You will need to choose the maximum number of subjects available for your study program at your host university that can then be counted towards the completion of your study program at ITMO University. Please note that you’ll have to earn 30 ECTS (study credits) per semester. A minimum of 9 ECTS (for BSc) and 12 ECTS (for MSc) must correspond to the core subjects studied at ITMO as part of your major.

Selecting your subjects, make sure to consult the head of your educational program at ITMO University as it is they who approve and sign your Learning Agreement – your individual learning plan that acts as an official agreement to count the subjects you’ll study as part of your exchange towards the completion of your study program at ITMO University).

COMPLETE THE APPLICATION FORM AND THE EXPLANATORY NOTE FOR YOUR INDIVIDUAL LEARNING PLAN TO STUDY ABROAD FOR YOUR SEMESTER EXCHANGE

After receiving the invitation from your host university, you’ll need to do the following: complete the application for exchange at your host university via a request in ISU. After it is approved by the head of your educational program, you’ll need to download, print out and sign your application.

IMPORTANT: Your invitation letter indicates your maximum period of stay at the host university. Your application has to indicate the actual date you plan to start your studies at your host university on. You’ll also have to indicate the specific dates for your departure and return – don’t forget to take into consideration your exams period at your host university, as well as the time needed for your travels and checking in and out of your accommodation (additional 3-5 days). 

Then, you’ll have to email a request to upop.ifmo@mail.ru to get your individual learning plan. In your email, indicate your full name and the number of your study group. You’ll get a response email containing a pdf document you’ll need to print out, sign, and bring (together with the signed application) to the International Educational Programs Office (Lomonosova St. 9, room 2139k).

IMPORTANT: Don’t forget to email a scan copy or a high-definition photo of your border crossing stamps (both ways) to outgoing@itmo.ru. You’ll also have to sign a Confirmation of Arrival (at the beginning of your studies) and Confirmation of Departure (following the end of your studies) at the international department of your host university and email their scan copies to outgoing@itmo.ru.

LEARN ABOUT THE OPPORTUNITIES FOR FUNDING YOUR EXCHANGE

Contact the staff of the International Educational Programs Office (outgoing@itmo.ru) to learn about the available funding options for your academic exchange. If are offered a scholarship by your host university, make sure to inform the International Educational Programs Office about it via their email outgoing@itmo.ru.

RETURNING TO ITMO UNIVERSITY AFTER A SEMESTER EXCHANGE

  1. Following the end of your studies, visit the international department of your host university and ask the coordinator to sign the Confirmation of Departure. Send a scan copy to outgoing@itmo.ru
  2. Following your return from your exchange studies, you will need to file a return application via a request in ISU, then download, print out and sign it. Having done that, bring it to the International Educational Programs Office (Lomonosova St. 9, room 2139k). Email a scan or a high-definition photo of the border crossing stamp to outgoing@itmo.ru or bring your international passport with you so that the staff of the International Educational Programs Office could make a scan copy of the stamp of your border crossing to Russia. 
  3. When the coordinators of your host university send you your complete Transcript of Records, send it to outgoing@itmo.ru so that it could be translated. You’ll need the original document and the translation for your exchange subjects to be counted towards the completion of your study program at ITMO University.

Still got questions?

International Academic Exchange for ITMO Students

Lomonosova St. 9, office 2139k, St. Petersburg, Russia, 191002
International Educational Programs Office
TATEVIK GYNOSYAN
outgoing@itmo.ru +7 (812) 607-02-58